Student Clubs
Fenerbahçe University Student Clubs Directive
The establishment and supervision procedures of the student clubs operating in our university are carried out by the Student Clubs Coordination Board (Ö.K.K.K.).
Student clubs; It operates in line with the Fenerbahçe University Student Clubs Directive in establishment, update, activity and other operational processes.
The right to establish a student club at our university and to become a member of our student clubs belongs only to the students of our university.
Click here to access the directive.
Student Club Establishment Procedures General Information
1. In accordance with our directive, new student club applications can be made in October every year.
2. Club establishment procedures are carried out with the documents regarding the club establishment stages in the student clubs tab on the Fenerbahçe University website. You need to download the documents and prepare your club establishment application file.
3. In the content of our directive, the establishment procedures of the club are explained in detail. The information to be given at these stages is for summary and informational purposes and the content of our directive should be taken into account.
4. Our student clubs are established with 18 members. Our clubs, which have 2 separate boards, Management and Audit, should have their Boards as 12 Board Members (7 Principal 5 Substitute) and 6 Supervisory Board Members (3 Principal and 3 Substitutes).
5. The full members of the Board of Directors appoint 1 member as the Chairman of the Board of Directors (Club President), 1 member as the Vice Chairman of the Board of Directors (Club Vice President) and 1 member as the Secretary of the Board of Directors (Club Secretary). The duties of these officials are described in detail in our directive.
6. The Club President and the Club Secretary are responsible for all kinds of transactions related to Club Transactions.
7. In accordance with our directive, it is obligatory for our clubs to have 1 (one) Advisor. The Board of Directors of the Club appoints the advisor to be determined from among the academic staff of our university. The consultant confirms that they accept their consultancy by filling out the "Club Advisor Petition" form.
8. A student can only be a member of the board of directors or supervisory board of a club.
9. A student who has been disciplined cannot be a member of the club's management or supervisory board.
10. It is not possible to apply for a new club with the name of the club in the active club list.
11. The documents and information that should be included in the Club Establishment Application File are listed below;
a. Student Clubs Establishment Request Form: The name of the club to be established is written.
b. Student Clubs Logo Form: The logo image should be taken out on A4 paper and placed on the back of the petition.
c. Student Club Advisor Acceptance Form: It is filled in by the instructor who will advise the club.
d. Club Founding Member Notification Form: Both the Management and Supervisory Board forms must be attached together.
e. Club Member Registration Form: All members after 18 members in the club establishment must be written on the member registration form.
f. Club Statute: The purpose of the club must be entered in order to be included in the club bylaws. In the content of the purpose of the club, why the club was established, what its activities are will be explained in general terms and the club values will be specified.
g. Activity Plan Notification Form: The club should add at least 4 activities that it plans to carry out after its establishment to the Activity Plan form.
12. After the Student Clubs Establishment documents are filed in full, the approval of the advisor is obtained and the applications are submitted to the Directorate of Health, Culture and Sports together with the file and the procedures are carried out. Applications are submitted to the Student Clubs Coordination Board for evaluation after the preliminary control of the SKS Directorate. Approved clubs are announced by the SKS Directorate.
https://www.fbu.edu.tr/upload/custom/202205310413591.2-Ogrenci-Kulupleri-Kurulus-Islem-Formlari.docx
Required Forms
Below you can find the forms that our university student clubs should use during their activities. Application forms containing incomplete or incorrect information and without attachments will not be evaluated.
*In order to download the form samples, you need to click on the blue text at the bottom of the relevant form.
Student Clubs Event Application Form
Student clubs of our university fill out the "Student Clubs Event Application Form" for all their activities inside and outside the university and submit it to the Health, Culture and Sports Directorate unit fifteen (15) days before the event date with its attachments (poster - leaflet, etc. samples, additional information).
If the event will be held in the conference halls of our University, reservation eligibility is obtained in consultation with the Health, Culture and Sports Directorate.
* Applications made without using the Event Application Form will be deemed invalid.
Please Click here to download the form
Student Clubs Activity Result Notification Form
Student clubs of our university are required to fill in the Student Clubs Event Result Notification Form and the requested annexes within fifteen (15) working days following the date of the event.
Student clubs that do not submit the Student Clubs Event Result Notification Form on time will not be processed for the next event. These forms will be taken as a basis for the evaluation of student clubs.
Please Click here to download the form
Student Clubs Club Member Registration Form
All clubs operating in our university are required to register their members using the "Member Registration Form", an example of which is given below.
You will also need to submit the club update documents and samples of the Student Clubs Member Registration Form.
Please Click here to download the form
Student Clubs Internal Audit Form
At the end of each academic semester, the club audit is carried out by the student club supervisory board, and the "Student Clubs Internal Audit Form" is filled in and submitted to the Health, Culture and Sports Directorate of our University.
Please Click here to download the form
https://www.fbu.edu.tr/upload/custom/20220531045013FBU--Ogrenci-Kulupleri-Listesi.pdf